March in Mexican Companies: Key Tasks

For companies in Mexico, March is a crucial month due to the deadline for submitting the annual tax return for legal entities (Declaración Anual de Personas Morales). This task can be complex, especially for those without a dedicated accountant. In this post, we will delve into the details of the annual tax return for legal entities, highlighting key aspects and offering tips for a smoother process.

What is the Annual Tax Return for Legal Entities?

The Annual Tax Return for Legal Entities is a detailed report that companies in Mexico must submit to the Tax Administration Service (SAT) at the end of their fiscal year. This return includes information on income, expenses, taxes paid, withholdings made, and other financial activities conducted during the previous fiscal year.

In the Annual Tax Return, companies must detail all relevant aspects of their economic activity, including sales, purchases, costs, expenses, investments, loans, among others. It should also include taxes paid during the year, such as Income Tax (ISR) and Value Added Tax (IVA), as well as withholdings made to employees and third parties.

The Annual Tax Return for Legal Entities is an important document as it allows tax authorities to have a clear view of the financial situation of the company and ensure that it is complying with its tax obligations. Additionally, it is essential for the company to calculate and determine correctly the tax it must pay at the end of its fiscal year.

It is important to note that the Annual Tax Return for Legal Entities must be submitted within the deadline established by the SAT, which expires in March, with the deadline usually falling on the last day of the month. As the deadline approaches, accounting teams are usually busy ensuring that all information is accurate and complete.

Who Should Prepare the Annual Tax Return for Legal Entities?

The Annual Tax Return for Legal Entities is a crucial process for companies in Mexico. One of the common questions that arises in this process is who should be responsible for preparing this return, here are some of the most common options and my point of view:

  • The Company’s Administrator: It can be a valid option to prepare the Annual Tax Return, as they have a direct knowledge of the operations and financial activities of the company. However, it is important that the administrator has the necessary knowledge and experience in tax matters to comply with legal requirements.
  • The Internal Accountant: If your company has an internal accountant, this professional can be the ideal person to prepare the Annual Tax Return. The internal accountant has a detailed knowledge of the company’s finances and can ensure that all tax obligations are met.
  • An External Accounting Advisor: Hiring an external accounting advisor can be a convenient option, especially if the company does not have internal staff trained or if specialized knowledge in tax matters is required. An external accounting advisor can provide expert advice and ensure that the annual return is prepared correctly and timely.

The best option for preparing the Annual Tax Return for Legal Entities will depend on the needs and resources of each company. It is important to consider the complexity of the company’s financial operations, the availability of trained internal staff, and the convenience of specialized external advice. In many cases, having an external accounting advisor may be the best option to ensure that the annual return is prepared correctly and that all tax obligations are met.

Tips for Submitting the Annual Tax Return

Submitting the annual tax return for legal entities requires careful planning and attention to detail. Here are some key tips to help you navigate this process effectively:

  • Submit Early: Do not wait until the last minute to submit your annual tax return. Submitting early allows you to detect errors or plan deductions in advance.
  • Keep Financial Reports Updated: Ensure you have updated financial reports, including income statements, balance sheets, cost statements, and the calculation of Income Tax (ISR).
  • Know Payment Dates: Ensure you have made all required payments before the deadline to avoid fines or penalties.
  • Keep Accurate Records: Keep detailed records of all financial transactions during the year to support your tax return.
  • Use Tax Credits: Take advantage of any tax credit or incentive available to your company to reduce your tax burden.
  • Consider Losses and Deductions: If your company incurred losses during the fiscal year, you may be able to deduct them from your taxes.
  • Distribute Employee Profit Sharing: If applicable, ensure you distribute profit sharing (PTU) to employees within 30 days after submitting your annual tax return.
  • Record Shareholder Contributions: Keep a record of contributions made by shareholders, as these can affect your tax liability.
  • Submission Dates: According to the calendar of the Tax Administration Service (SAT) of Mexico, companies must comply with the annual tax return for legal entities between March 1 and March 31, 2024. It is important to note this deadline and start preparing the necessary documentation in advance to avoid setbacks.

Submitting the annual tax return for legal entities in Mexico is a critical task that requires careful attention to detail. By following these points and staying organized throughout the year, you can streamline the process and ensure compliance with tax regulations. Remember that each company is different, and each business sector is different, this may cause you to have more tax obligations to fulfill, I suggest that your management or accounting team provide you with more details of the obligations specific to your business.

“In this world nothing can be said to be certain, except death and taxes.”

– Benjamin Franklin –

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Roger Mariano

Roger Mariano

Deputy General Manager, Manager, Consultant, Professor, lecturer, with over 20 years of experience in key roles in the Human Resources field, often serving as a change agent in both National and Multinational Companies. I aim to support my national and international colleagues, as well as anyone interested in learning about my experience in human resources management in Mexico.

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